4 Key Benefits of Paperless

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Go Green Paperless Office SetupAntiquated paper documents, prehistoric faxes, and other outdated ‘physical’ modes of correspondence are rapidly becoming obsolete in the 21st century. Many Web-based services can help you reduce or even eliminate unnecessary, clumsy and ecologically unfriendly handling of paper, but are the benefits of paperless offices worth the challenge? Very possibly YES!*

*Source: Catalyst Enterprise Solutions

   See also: 6 Easy Ways to Manage a Paperless Office

Here are four key benefits of paperless offices –

From Kathryn Hawkins at Intuit Small Business –

Intuit Paperless Office

1. Going to a paperless office improves efficiency.

It can be time-consuming and tedious to sift through months or years of documents stored in filing cabinets to find the information you need. By going digital, you can reduce errors and retrieve data faster. Maintaining searchable electronic records also makes it easier for employees to respond to customer requests, from the office or remote locations…

2. Save money on office supplies by going paperless.

The cost of paper — around $40 per case — isn’t the only cost of relying on printed documents. Equipment, ink, toner, and storage, to name a few, all add up. So does the time that you and your employees spend managing and filing paper…

3. Going paperless helps the environment.

A typical office worker uses 10,000 sheets of paper each year, notes Reduce.org. Cutting back that number to zero (or as close to it as possible) can conserve significant energy and resources. For instance, if every U.S. household shifted to paying bills online, the release of greenhouse gases could be curbed by 2.1 million tons…

4. Speed up your receivables by going paperless.

If you rely on paper documents and checks for billing and invoicing, you can spend a lot of time waiting for clients to receive your invoices and cut your checks. By eliminating paper invoices and checks and making the shift to electronic billing, you may entice your clients to process payment immediately: Intuit’s PaymentNetwork customer survey found that business owners who used electronic methods to request payment were paid within 10 days, versus a 27-day average for all methods…


Sarah Gardiner

All stories by: Sarah Gardiner